There is now a new option to add a file attachment to the supplier invoice. Since most states require a copy on hand of the actual manifest you no longer have to take up storage space with file cabinets of required documents. Those files can now be stored online with S2K.
When you select the “No Attachments. Click to manage….” option the following screen appears. There are two options for adding a file to the invoice. If you have an existing electronic file you can select the “Upload” option or if you have an actual paper copy and a scanner is attached to your PC or network you can select the “Scan and upload” option.
Once the file has been attached you will see it listed under the FileName header.
When a file has been attached to the invoice the menu option will change to “# Attachment(s). Click to manage…” which the # represents the number of files attached to the invoice. At any time one can either View or Download the file that has been attached to the supplier invoice.
Once you have entered the net and gross gallons, price per gallon, add-ons and taxes, the Total Over Short and Over Short Per Gal., shown circled below, should be zero. Sometimes, due to rounding up or down and many decimal places, this amount can be off by up to $2.00 which is nothing to worry about. If they are off by more than $2.00, double check your entries and make sure that everything has been entered correctly.
When done, click on the save button (
) in the toolbar above. If you would like to
enter another invoice, click on the create new button (
) and repeat the steps above.