Adding an Account Receivable or A/R Sales Detail

Under Daily Reconciliation, click on the A/R tab.

 

 

If there are no accounts receivables in the system for that day currently selected on the calendar, the window below will come up. Click “Yes” to create a new account receivable.

 

 

If there are accounts receivables for that day you will be directed to the list of A/R that are in the system for that day and you can view, add or edit as necessary using the edit and save buttons at the top of the screen. (Please see “Editing Accounts Receivables” below for more details).

 

**In order to bring up the drop down menus in each field, you will need to click on the right hand side of the field. The yellow diamond indicates a required field.

 

 

Enter in the date for the A/R using the drop down menu.

 

Select a customer, again by using the drop down menu. If the customer you need is not in the list, you will need to add them. Please see “Adding a New Customer” for instructions on how to do this.

 

Select the receipt type that your A/Rs are accounted for (ex: A/R Sales or House Charges) Ask S2K Trainer for your account for first time entry, you will always enter the same receipt here for all A/R in the future.

 

 

Enter in the sales quantity if applicable. This can be for anything such as number of gallons or items sold.

 

Enter in the dollar amount of the sale.

 

The Note section shown below can be used for references like employee number, other reference information and any other notes that you would like to make about the transaction. This will show up in the PO# section on the invoice created in QuickBooks when you post your A/R.

 

 

Once you have entered all this data, you need to click on the save button (). If you fail to do this, the window below will come up, asking you to save the record you have created. Click ‘Yes’ to save.

 

 

NOTE: TO DELETE A LINE SIMPLY CLICK ON THE LEFT SIDE AND HIGHLIGHT THE ENTIRE LINE, THEN CLICK THE DELETE KEY ON YOUR KEYBOARD, System will ask if you are sure you want to delete the item and you say “YES”.