Non-Fuel Invoices- Fixing Descriptions & Departments

This feature allows you to change descriptions and departments non-fuel items. You can select from the list of descriptions that come up from our entire database and select the best one (your choice), you can also select from the list of departments also from our entire database. 

 

Go to the non-fuel invoice for which you want to fix descriptions and/or departments. Click on ‘Fix Descriptions and Departments’. This will bring up the UPC information for all the items in that invoice.

 

 

Select the items you want to work with by checking the box on the left. You can select all by checking the box at the very top of the list. Once you have made your selections, click on ‘Search Descriptions and Departments’.

 

 

The number in blue is how many item descriptions and department names we have in our database for you to choose from. Click on the item to bring up the drop down list and make your selection.

 

 

For departments, clicking on the dropdown arrow brings up the window below. It shows Valid S2k Departments on the left as well as suggested departments from the web on the right. Make your selection from ‘Valid S2k Departments’ and click ‘OK’.